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Happy Couple

THIS IS HOPEFEST

Today, BDDTF is partnering with the community to meet several critical needs with the youth and young adults in the African American, BIPOC, and LGBTQIA, community. 

 

Partners include Black Farmers Coalition, New Hope Missionary Baptist Church, The Black Clergy of Seattle, Seattle Indian Health Board, Safeway/Albertsons, The Urban League, El Centro de la Raza and shelters, such as True Hope Tiny Village, and local stands located at Carolyn Downs clinic and Walgreen’s pharmacy stores; also Clean Greens Farm Market will continue to provide pesticide-free, locally grown vegetables to the community at no costs to low-income residents.

OUR NEEDS FOR THE HOPEFEST -
BRIDGING THE GAP

For BDDTF to produce the 1st Annual HopeFest – Bridging the Gap, we will need the following support and supplies.  

  1. Seward Park Amphitheater Costs and Fees

  2. Security

  3. Electricity

  4. Support for training youth and young adults

  5. Support for Mentors that will train

  6. Marketing/Sales

  7. Entertainment and Stage Production

  8. Cleaning/Hospitality Crew

PURPOSE & INTENDED OUTCOMES

Specific outcomes will be to provide entrepreneurship training to youth and young adults, suggested ages starting at 16 and up, by hosting a successful community festival at Seward Park Amphitheater called The HopeFest – Bridging the Gap.   The HopeFest is designed to connect youth in an entrepreneurship training environment with successful community leadership and mentors that will guide the participants on producing an annual production and festival activity.  


The activity will promote good event strategies such as securing a location and adhering to the standard requirements such as insurance regulation and security requirements.  Trainings will include promotions, multi-marketing strategies, cleaning regulations and services, leveraging opportunities, project responsibilities, hospitality needs, and stage and entertainment productions and requirements.


Because this is a six-month training program, HopeFest activities will begin in March 2022.  Therefore, beginning February 2022, the steering committee will identify participants, mentors, and will assign committees for executing the HopeFest on September 3 & 4, 2022.  


The HopeFest will be the agent for an annual entrepreneur training program and with the successful execution will provide finances for continued training and support for African Americans and low-income community members wanting to start or needing assistance for their businesses.  

ACTION PLAN TO BE COMPLETED
BY DATES PROVIDED

  1. Identify the Steering and Organizing Committees by September 5, 2021.  

  2. Identify timeline for program start - 6 Month prior to HopeFest September 2021

  3. Identify all documentations, including insurance needs November 2021

  4. Develop Meetings and Reporting Strategy November 2021

  5. Develop Goals for Committees January 2022

  6. January Report / Goals Defined

  7. Identify Mentors February 20, 2022

  8. Identify Participants February 20, 2022

  9. Identify Volunteers On-Going

  10. Diagram of Park February 2022

  11. February Report / Goals Defined

  12. Have Meet and Greet with all Participants March 5, 2022

  13. Assign Committees, Mentors and Participants March 15, 2022

  14. March Report of all committees / Goals Review

  15. April Report of all committees / Goals Review

  16. May Report of all committees / Goals Review

  17. Have all permits in by June 30th 2022

  18. Have all sponsors in by June 30th 2022

  19. Identify all National Talents and obtain Letters of Intent June 30th    

  20. Identify Stage and Production Company June 30th

  21. June Report of all committees / Goals Review

  22. Identify all local talent and local performances July 10th

  23. Have sponsor book, T-Shirts ready for production July 15th

  24. Supply stage performance schedule

  25. Define stage logistics

  26. July Report of all Committees / Goals Review

  27. Identify all Vendors by August 15th

  28. Diagram of vendor and hospitality logistics by August 15th

  29. Obtain all financial/accounts payable logs

  30. Review of Program Goals

  31. August Report of all Committees / Review all Goals

  32. Reserve Seward Park for Annual 2023, HopeFest September 1, 2022

  33. Preparations completed for all committees

  34. Seward Park Event Set up / Sept 2

  35. Seward Park Event September 3

  36. Seward Park Event September 4

  37. Seward Park Hospitality and Cleaning Crew September 5

  38. Program Evaluation Reports September 15

EVALUATION

The HopeFest Steering Committee will use monthly meetings and a monthly written report as a guide designed to assess, develop, test, and implement a method for providing management with quantitative evaluation.   Quantitative evaluation will manage progress to date, and the outlook for accomplishing the objectives of the project of each committee.  

 

Also, the validity of established plans and schedules for accomplishing the overall project or committee’s objectives which in turn will be measured to observe progress proposed in established plans as a network of interrelated events to be achieved in proper order or sequence.  

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  1. The overall Steering committee’s objectives is to identify the different tasks needed to complete a project.   (Make sure to add these in the right order and indicate the duration of each task.)

  2. Each HopeFest committee will use a monthly reporting system that will support scheduling and coordination of all tasks, which will be submitted to the Steering committee for keeping track of the progress or lack of progress.

  3. With the coordination of the Steering committee and the committee mentors and participants, we will identify critical tasks, the longest series of tasks in a project, and will adjust actions to reflect progress or the completion of project made on goals completion and program evaluation

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